USFSS Board Meeting
October 1, 2024
Meeting called to order at 7:06pm CST by Dan Hanks.
Attendance: Dan Hanks, Emily Ferrans, Wendy Tarlow, Taylor Johannigman, Marie Ralff, Lizzie Hill, Rachel Medina, Dan Bocock, Anna Marmann
President’s Report: Dan Hanks introduces Lizzie as the new Vice President and that efforts are being made to fill her previous board position. 103 Athletes have been selected to team USA.
Treasurer Report: Marie provides details on the financial commitments, including the total amount of 14,220 Euros sent to IFSS for entry fees. Marie brings up potential refunds if certain classes don’t get medal status.
Meeting Minutes: Minutes were not reviewed.
Contract and Financial Agreement with WITB: Dan explains that there was a mistake on the contract signed with IFSS. WITB was supposed to be the Technical Organizer but the contract listed USFSS as the Technical Organizer. USFSS and WITB have worked out a contract to clarify the contract and financial agreements, ensuring that Wisconsin Trailblazers will receive funds to cover their expenses.and ensuring that all financial obligations are met.
Role Clarity and Conflict of Interest:
Wendy, an attorney, advises on the importance of role clarity to avoid conflicts of interest and ensure clear communication between USFS and Wisconsin Trailblazers.Other board members discuss the need for a document outlining roles and responsibilities to avoid confusion and ensure accountability. The importance of having a clear guidebook for future events to avoid the confusion experienced this time. Board members agree on the need for a clear document outlining roles and responsibilities to ensure a smooth process for future events.
Relay Selection Protocol:
Dan Hanks proposes a Relay Team Selection Protocol document to clearly outline the process for selecting said teams. Niina makes a motion to approve. Lizzie Seconds. All in favor. Motion passes.
Continental Championships Classes & Registration:
Discussion on the need to designate non-medal status classes as national championships to recognize the efforts of athletes who did not meet medal status. It’s suggested adding a registration option for selected athletes in non-medal status classes to ensure they are recognized. Niina and Marie discuss the logistics of invoicing and registering athletes for the national championship classes. Board members agree on the importance of recognizing the efforts of athletes in non-medal status classes and ensuring they are included in the national championships.
IFSS Council Update:
Anna provides an update on the next IFSS council meeting. and the ongoing discussions about communication methods for board members.
USFSS Communication Method:
Kriya provides an update regarding using Slack for USFSS board communication. Kriya is looking into getting it for USFSS.
Race Accreditation:
Brad inquires about the possibility of moving the accreditation to a different race if the Flagstaff race does not happen.
Motion to adjourn by Emily, second by Rachel. All in favor. Adjourned at 8:25pm CST.
USFSS 